When providing access to the shareholder register, a company must follow its internal charter and bylaws and the state laws on the provision of shareholder information to third parties. When making a tender offer, a shareholder may require the contact information of another shareholder and send them a bid to buy part or all of the shares they hold at a specific price. A tender offer is an offer to purchase a part or all shares held by shareholders.A proxy solicitation must be accompanied by a proxy statement, which includes the necessary information to help the shareholder make an informed vote when a specific agenda comes up during the shareholder meeting. Proxy solicitation is a request that authorizes another shareholder to cast a vote at a shareholder’s meeting.Securities and Exchange Commission (SEC), companies must provide current shareholders with the contact information of other shareholders when the need arises – i.e., proxy solicitation and tender offer. Shares held in trust are classified as non-beneficiary since they are held for a third party.Ĭompanies are required to provide the shareholder register for free to current shareholders, while non-shareholders may be required to pay a small fee. If a shareholder is entitled to the direct benefit of shares, the shares are classified as beneficiary held. The beneficial owners of shares refer to the shareholders with voting rights attached to the shares. ![]() The shareholder register records the beneficial owners of shares. Since the shareholder register is a public document, third parties and other interested parties can access an updated list of a company’s shareholders at any time. The register may be maintained either by the company itself or a third-party registry service provider.Ī third-party registry service provider is tasked with maintaining and updating the register at an agreed fee. ![]() The register is organized into share classes, where shareholders in each class of shares are listed alphabetically by their last name.Īpart from including the personal details of each shareholder, the register may retain a record of all shares issued to individual shareholders over past years, as well as transfers of shares and the name of the shareholder who acquired the shares. Holders of registered shares of a company must be recorded in the shareholder register.
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